Upcoming Courses

Eight months before the workshop

• select a date for the workshop
• secure a location for the workshop
• secure arrangements with hotels for rooms (if needed) for faculty
• identify the sessions you’d like to offer
• identify and invite faculty to deliver sessions
• customize promotional ads for workshop

Six months before the workshop

• market the event broadly—via e-newsletters, blast emails, e-calendars, fliers, etc.
• identify a caterer—if needed
• confirm faculty

Four to five months before the workshop

• set-up a database for registration data
• secure a caterer and finalize arrangements
• continue to market the event broadly

Two to three months before the workshop

• request and collect faculty bios, supplemental handouts, and audio/visual needs
• order binders for participant guides, if needed
• begin developing the agenda, faculty, and participant directories
• begin gathering and copying binder materials and handouts
• finalize set-up, workshop, and audio/visual needs
• continue to advertise the event broadly until registration goals are met

One month to two weeks before the workshop

• create a binder for the participants; assemble and include the Participant Guide and any additional materials
• create name tags for participants, faculty, and staff
• check-in with: the faculty, the caterer (provide them with final numbers), and the hotel (if needed)

One week before the workshop

• send a reminder email to registrants and include the agenda

Post event

• send thank you letters to the faculty
• analyze evaluations