While online registration is now closed for the 2009 Fall Conference for Community Foundations, it's not too late to register. Please download the attached PDF registration form, fill it out, and either fax it to us at the number listed on the form, or bring with you to San Antonio. If you bring your completed registration form with you, please present it to the COF staff at the onsite registration booth in Resource Central. Resource Central will be located in Grand Ballroom G-I at the Marriott River Center Hotel.
Full Conference: $650
After August 31
After August 31
Sunday, 1:00pm-4:00pm. $59 per person; pre-registration required.
Sunday, 1:00pm-4:00pm; Monday, 4:30pm-5:30pm. $59 per person; full conference registration and pre-registration required.
Monday, 8:00am-5:30pm; Tuesday, 8:00am-3:45pm. Space is limited. $59 per person; full conference registration and pre-registration required.
This form in the registration brochure must be received with payment to be processed. Please do not mail and fax your registration form, as this may result in duplicate charges.
By Fax: Send completed registration form to 703-879-0800 or 703-879-0802. Payment must be made by credit card.
By Mail: Send completed registration form to:
Council on Foundations Conferences
P.O. Box 630422
Baltimore, MD 21263-0422
Payments made by check must be postmarked by September 9, 2009. (After September 10, 2009, register only by fax or online.)
Council accepts American Express, Visa, or MasterCard; all charges will be in U.S. dollars.
payable to Council on Foundations in U.S. dollars only; checks must be postmarked by September 9.
After making your online registration, an instant confirmation will follow.
If you fax or mail your form, please remember to include your email address on your registration form to receive registration confirmation. Due to the high volume of registrations, the Council is unable to confirm conference registration by phone. To guarantee inclusion in the conference participant directory, the Council must receive your completed registration form by September 9.
Cancellations for conference registration must be submitted in writing. Fax your cancellation to 703-879-0800 or 703-879-0802; email firstname.lastname@example.org. Cancellation fees are as follows:
25% of conference fees
No refund available
Note: Non-members should not make travel arrangements until the Council confirms eligibility.
In the Council’s effort to provide a “greener” meeting, all foundations are invited to send up to 20 annual reports for display in Resource Central.
Advance shipments may start Friday, September 4, 2009. The last date for advance shipments to arrive without a surcharge is Wednesday, September 20, 2009. Please send your shipments using the following:
Annual Reports Display
2009 Fall Community Conference
c/o GES Exposition Services
111 Gembler Road
San Antonio, TX 78219
Conference attire is business casual. Meeting room temperatures vary so we recommend dressing in layers.
Contact the hotel concierge for recommendations of licensed and bonded daycare services.
Autumn temperatures in San Antonio average in the low 80s during the day and drop to the mid 60s in the evenings.
Patricia Pasatiempo, email@example.com
Michael Goodman, firstname.lastname@example.org
Renee Stikes, email@example.com
Your full conference registration fee covers all conference meals, including the Sunday networking event. Monday/Tuesday registration includes the Sunday networking event and breakfast and lunch. Tuesday/Wednesday registration includes breakfast and lunch. There will be a limited amount of extra meal tickets available at the registration desk for individuals who are eligible to attend the conference
Members of the media should request press credentials from the Council on Foundations’ Public Relations Department at firstname.lastname@example.org.
If you do not wish your photo to appear on the Council website or in printed materials, please contact Chante Sedwick, director of marketing, at 703-879-0673 or email@example.com at least 48 hours prior to the conference.
Sunday, October 4
Monday, October 5
Tuesday, October 6
Wednesday, October 7
Monday, October 5
Tuesday, October 6
Please note: You must register for the Fall Conference before you can secure housing.
Reserve your room at the San Antonio Marriott Rivercenter or Marriott Riverwalk Hotels. If you do not have Internet access, you may call Reservations directly at 800-266-9432.
The cutoff date to secure housing is Wednesday, September 9. Standard guest rooms, single or double occupancy, are available to meeting attendees at the Council on Foundations special conference rate of $209 a night plus 16.75% room tax. This rate will apply through September 9, based on availability. All reservations require credit card payment in the amount of a one night stay. Please be sure to book your reservation early since only a limited number of rooms will be available at this rate; after September 9, this rate is not guaranteed.
Once your reservation is complete, an acknowledgement will be emailed directly to you. If you need to cancel or change your reservation, please go through the website or call 1-800-266-9432.
All reservations requests require a credit card to guarantee your reservation only. You will be charged first night room and tax, if the reservation is not canceled 48 hours prior to arrival.
The San Antonio International Airport is approximately 10 miles from the San Antonio Marriott Rivercenter.
Taxi fare is approximately $25 one way (excluding tip). Airport shuttle service is available on request for a fee of $18 (one way).
Valet parking at the San Antonio Marriott Rivercenter is $32.44 daily.
We welcome trustees and staff of private, operating and community foundations, public grantmaking charities and corporate (foundations and giving programs).
Conference registration is open to all Council on Foundations members. Nonmember organizations should refer to the eligibility guidelines below. If you are unsure about your eligibility, please contact the Council’s Membership department at firstname.lastname@example.org or 703-879-0645.
Non-members should make travel arrangements only after the Council confirms eligibility. Submission of requested documents does not guarantee eligibility to attend the conference.
This conference is not an opportunity for solicitation of any kind, including solicitation for business, fund management or grants. Solicitation of any kind is strictly prohibited at all Council events.
The Council welcomes participants from government agencies whose purpose is to learn about philanthropy and grant making. When registering for the conference please submit a letter printed on letterhead from your agency. The letter should outline your reasons for attending the conference, what you hope to gain, and attest to your adherence to the Council no solicitation policy.
Submit a copy of your organization’s IRS determination letter or a copy of your most recent annual report.
The foundation’s direct grant program is a:
If your foundation meets these criteria, the Council on Foundations must receive your registration form and the following information by September 1 (on-site registration will not be available):
In your cover note, please confirm that you will respect the Council’s no-solicitation rule, which ensures an environment where grantmakers can improve their grantmaking skills and peer network free from grant or business solicitation.
Your organization’s listing in the Foundation Directory or Guide to U.S. Foundations may suffice. If no such listing exists, please submit the following:
Nonmember grantmaking organizations based outside the United States should submit the following:
Students and recent graduates from accredited educational institutions may be eligible to attend our conferences for a special guest/student rate. Students should complete the conference registration form and include a letter with your area of study, anticipated graduation date, and the reason for attending the conference. Students who are affiliated with an organization that is a Council member should register through the organization.
Nonmember representatives from banks, trust companies and organizations that manage trust funds are eligible to attend if they are sponsored by a foundation/corporation. Representatives who wish to register under the name of a bank, trust company or managing organization must pay the nonmember rate. To qualify for the member rate, they must register under the name of that foundation or corporation. The member must include a letter from the member organization on member letterhead noting that the registrant manages the foundations/corporation trust funds. Representatives who wish to register under the name of the bank, trust company or managing organization must pay the non-member rater.
Foundations/corporations wishing to register active consultants/legal counsel must register them under the foundation/corporation name. Please include a letter from the sponsoring organization noting that the registrant is an active consultant of the foundation/corporation.
All conference sessions are open to the media (print and web). Representatives of nonprofit organization newsletters with no general circulation or paid subscription base are not considered members of the working press and news media. For more information, please contact the Public Relations Department at 703-879-0678.
Pending membership applications or applications sent with the registration form qualify for the nonmember rate. If your application is approved by December 31, 2009, the difference between the member and nonmember full conference rate will be credited to your organization’s dues payment.
Nonmembers should not make travel arrangements until the Council confirms eligibility to register. Submission of requested documents does not guarantee eligibility to attend. Please register early to allow the Council to verify your eligibility. If you pay the nonmember conference fee and your application for Council membership is approved by December 31, 2009, the difference in member versus nonmember conference fees will be credited to your organizations dues payment.
Philanthropic Advisors Network members in good standing are eligible to register.