The Family Advisor: Trustee Orientation

In order for a new board member to become thoroughly familiar with the foundation's organization and operation, the following foundation materials should be consulted:

A. Board Membership and Calendar

• List of board members - names, addresses, affiliations, short biographies
• Committee Lists - names, addresses (if other than board members)
• Calendar of board meetings, committee meetings, other meetings or functions attended by board members

B. Foundation Background Information

• Mission statement
• History - how the foundation was established, program milestones
• Grantmaking process descriptions, including board decision-making process
• Long-range plan
• A copy of the most recent annual report

C. Bylaws and Policies

• Articles of Incorporation and bylaws
• Board policies on:
  • Attendance at meetings
  • Committees (establishment, relation to board)
  • Investment oversight
  • Reimbursement/compensation of trustees
  • Conflict of interest
  • Indemnification/directors & officers liability insurance
  • Board development opportunities

D. Staff

• Organizational chart
• Staff list with titles, short biographies of key staff
• Job descriptions
• Personnel policies, including performance appraisal process

E. Finance

• Budget
• Most recent audit
• Financial procedures

F. Minutes and issues

• Most recent board meeting minutes
• Description of current issues up for discussion